AIOU Course Code 8616-1 solved Assignments Spring 2022

AIOU Course Code 8616-1 solved Assignments Spring 2022

Assignment no. 1


Q.1      Define administration and school administration? Elaborate different levels of administration with reference to an educational institution.


Ans :    Administration occurs in every organization. The basic aim of administration is the need to get things done for defined objectives to be accomplished. Educational Administration is the process of bringing men and materials together for effective and functional teaching and learning in the school.

Educational administration is the study and practice of managing the resources, tasks and communications involved in running a school. The goal of the administrator is to keep the school’s overall process flowing smoothly, making decisions that facilitate successful education. The administrator identifies and articulates a school’s mission and goals and makes them happen by implementing programs, delegating tasks and allocating resources.

Meaning of Educational Administration

Educational Administration is a discipline within the study of education that examines the administrative theory and practice of education in general and educational institutions and educators in particular. The field ideally distinguishes itself from administration and management through its adherence to guiding principles of educational philosophy.

The concept of educational administration may not be totally different from what we are familiar with in the concept of administration. Education at different levels has its objectives, the most important of the objectives that cut across all the levels of education is teaching and learning. It is the function of the school to produce educated and enlightened human beings who would be able to contribute positively to the development of the society. This formed the opinion of Olaniyi (2000) who describes school as a social institution which does not exist in a vacuum. He said further that a school is a micro-community, existing within a macro community to mould the habits, interest, attitudes and feelings of children and transmit from one generation to another. The school also comprises certain personnel i.e. teaching and non-teaching staff as well as the students. These human resources in the school work with some materials, such as instructional materials, equipment, and financial resources in order to achieve the objectives of the school.

Different levels of administration with reference to an educational institution

Within Time Click there are several different levels of administration that allow you to spread the work of administering TimeClick across different departments. Note that all three levels of administration are accessible with a unique administrative password. Having multiple admin users makes it easier to split the work among others and ensures the proper tasks are assigned to the appropriate administrator.

Each of the three administration modes can be open on any of the TimeClick computers by clicking the administration button, choosing the administration mode you would like to enter and then typing the password.

The first option is the main administration mode. This administrator will have access to everything in

the time tracking system. This is where you will add and edit employees? records, modify times, view

reports, set preferences, and manage your accruals.

Next, you have the Level 2 ? Restricted Administration mode. This will allow anyone with the appropriate password to view reports and/or modify times if the main administrator allows them to do

  1. By default, the Level 2 administration is only able to view reports in Time Click. You can, however, allow them to modify times by going into the main administration mode, selecting preferences then password and misc controls and then check the box that reads allow level 2 and department supervisors to modify times.

Last, there is a Department Supervisor administration level. Again, like a level 2 administration you can allow department heads the ability to just run reports or to modify times as well. In order to allow a department supervisor these administrative capabilities, you will first need to create the department,

and then set them up as a department supervisor in the administration mode under Departments. After

you’ve assigned an employee to be a department supervisor they will be able to access reports and modify times for employees listed within their department. The department supervisor(s) will be able to use their employee password to log in to this restricted area.





The 3 Different Levels of Management

Administrative, Managerial, or Top Level of Management. This level of management consists of an organization’s board of directors and the chief executive or managing director. …

Executive or Middle Level of Management. …

Supervisory, Operative, or Lower Level of Management.



Q.2      What are the school head’s responsibilities as an administrator? Visit any Secondary school and with the consultation of head teacher prepare a list of school records maintained in a school.


Ans :

School Administrators oversee

What is a School Administrator?

administrative tasks in schools, colleges or other educational institutions. They ensure that the organization runs smoothly and they also manage facilities and staff.

What does a School Administrator do?

The duties of school administrators may vary depending on the size and type of school they work in. For example, school administrators in small day care centers (where they may be the only member of the administrative team) have different scope of responsibility than at a large college (where they may specialize in a specific area). Generally though, School Administrators manage budgets, handle logistics and act as a point of reference for everyone in the school.

School Administrator responsibilities include:

Coordinating all administrative processes.

Managing budgets, policies and events.

Resolving conflicts or other issues as they occur.

What are the qualities of a School Administrator?

School Administrators are capable planners, possess good judgment, and are skilled in handling relations with various people (staff, parents, students, regulatory bodies and the public). A great School Administrator also has an attention to detail and conflict management skills.

  1. The School Calendar







Q.3      It is important to identify the task areas of the educational administrator. What are the main task area of educational administrator?         



Ans ;

An educational administrator ensures a safe and productive learning environment for the students and faculty at their institution. Budgets, logistics, schedules, disciplinary actions, evaluations, and public relations fall under the purview of educational administrators.

Faculty expectations in teaching, research/scholarship, and service and citizenship are described above in Section V. The educational administrative roles cataloged here are over and above typical citizenship activities and the only roles for which there is associated salary coverage for faculty. The percent salary coverage listed for each role are maximums and prorated if the duties of a role are shared. Not all roles will be filled at all times depending on the needs of the School. The Associate Deans for Education and Research and Faculty Advancement oversee faculty administrative roles.

Quality assurance in education is a critical process that includes promoting innovation in teaching and learning including, but not limited to, synchronous and asynchronous online teaching and novel uses of technology to enhance in-person teaching and learning, continuous quality improvement of teaching and learning including the development, collection and analysis of appropriate performance metrics, and building a culture of excellence in teaching that rewards the best and supports the rest. It also includes on-boarding of new primary and adjunct faculty, ongoing training and support for teaching faculty including programs such as peer coaching. These activities are best managed within departments. The work could be taken up by the chair, associate chair, allocated to a faculty member, managed by program staff or some combination.

  1. Associate chairs

Associate chairs work closely with their respective department chairs in all aspects of leadership and management of department faculty and staff in advancing the mission of the school and the department. The particular mix of responsibilities may vary depending on the agreement between the chair and associate chair regarding how to best meet the needs of their particular department. The responsibilities of associate chairs include assisting the department chair in duties as assigned, and may include the following:

meeting with chair regularly to manage strategic initiatives and operational priorities including personnel, space and infrastructure

faculty and staff recruitment, mentoring and retention

supporting faculty in appointment and promotion

constituting and managing school-wide and departmental committees

overseeing the administration and governance of educational programs within the department

overseeing and expanding the department research agenda and portfolio

managing departmental events

developing and implementing strategies for communication and research translation

representing the department at events within and outside of the school

working with departmental and central staff on course rotations and additional instructional support requests

leading new initiatives in education, research/scholarship and practice at the chair’s request

managing administrative tasks for the department

preparing nominations of faculty, staff and students for awards

serving as acting chair when the chair is unavailable

providing periodic reports on department functions, as requested

Associate chair(s)
20% FTE per department, allocated to one or more to perform associate chair duties

  1. Program directors

Program directors oversee graduate studies within a degree program (PhD, DrPH, MA, MS, MPH). Working with program faculty, department and SPH leadership, the director shares responsibility for managing and improving graduate education within a program. The responsibilities include:

overseeing the administration and governance of graduate studies within the program

participating in Accepted Student Days, Prospective Student Information Sessions, and other recruitment and yield events (expected of all faculty as part of service and citizenship)

overseeing admissions to the program (except MPH and MS PHR admissions which are handled by an Admissions Committee comprised of faculty from all departments)



Q.5      What is the difference between the administrative structure of public/government and private schools. Explain the function of an educational administrative office.

Ans ;

Public administration deals with public policies, state affairs, government functions, and providing of various services to the general public; but private administration deals with the management and operations of private organizations usually business entities.

Public administration is the specialized branch of administration and deals with public policies and programs, government functions, and providing of various services to the general public.

Public Administration is both a discipline and an activity. Public Administration as a discipline or field of study covers the multi-disciplinary subjects or areas of study like planning, budgeting, organizing, staffing, controlling, directing, and various other theoretical aspects related to the execution of the public policies and programs. Public administration covers various branches of the government namely executive, legislative and judicial, and their interrelationships. It has sub-branches of study like financial public administration, development public administration etc.

As an activity, Public Administration performs various functions like administering public services, social security services, welfare services; management of government organizations and undertakings; regulation and control of private activities and enterprises; and so on.

Public administration is typically carried out by the non-political organized public bureaucracy that functions within a well-defined legal and regulatory framework. It is based on the principles of uniformity, service motive, and external control and it is usually carried out on a continuous basis.

What is Private administration?

Private administration refers to the management of private organizations usually business entities. It is carried out by the private individuals or a group with an aim to earn profits usually.

Private administration is a business or commercial activity of non-political nature and it involves various types of activities and management processes like planning, production, marketing, financing, controlling, coordinating and etc.

Private administration is related with the management theories and processes. It focuses on the achievement of the objectives of the management of the organization, efficiencies, private benefits and maximization of shareholders’ wealth.


Definition of Public vs. Private administration

Public administration deals with public policies, state affairs, government functions, and providing of various services to the general public; but private administration deals with the management and operations of private organizations usually business entities.

Scope in Public and Private administration

Public administration operates in the governmental set-up; while private administration operates in the non-governmental set-up.

Nature of Public and Private administration

Public administration is closely related with the political process and often conducts itself as a part of the larger political process; while private administration concentrates on the commercial and business activities.


Public administration usually covers all the territory within the jurisdiction of the government or a nation; while private administration may cover the multi-country operations or activities of an organization spread over a number of national jurisdictions, or only a very small office.

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